Planning a Christmas party at home can be very stressful. But planning a Christmas party for an office event is even more so. If you would think about all the time and the effort that you would have to put in the planning, it can get overwhelming. If this is your first time planning for an office event, here is a simple step-by-step guide to help you out.
- Set a date. During the Christmas season, schedules can get quite hectic that is why you must set the date early before your co-workers start making plans for the holidays. Once you have decided on a favorable date, you should immediately send a ‘save-the-date’ mail to your co-workers. This will also present you the opportunity to change the date in case majority of the attendees disapprove of it.
- Set a budget. Determine the exact amount to spend on the party because doing so would help you know what kind of party you can organize. Consider the type of organization you have as well as the personalities of your co-workers.
- Decide on a party type. Your Christmas party can take on many different routes however, you should also consider the size of your company, the budget and where it will be held. Will it happen during the day or the evening? Will your co-worker’s husbands, wives and partners be invited as well? Should you go for a packaged party or a casual party at a bowling alley or ice skating ring.
- Look for a venue. Go around and look for available venues on the date that you have decided on. Visit a number of venues as much as possible and find where you will most benefit at.
- Choose a theme. Even if you decide on a formal party, you would still need a theme for the party. You can go winter wonderland, James Bond, Masquerade or 1920s just as long as you design your venue based on your theme.
- Food & Beverage. Food can either make or break the party that is why you must organize a good catering. Select a menu and food type. Add in a vegetarian selection for people who don’t eat meat. Beverage can either be pre-order drinks or you can pay for what is consumed on the night.
- Mixing it up. Remember to provide entertainment for the party. Music is always a must. You can hire a live band or a DJ. You can even go for magicians, casino tables and cabarets.
- Invitations & Favors. Make sure to design the invitation appropriate to your theme. Do not forget about party favors or Christmas gift bags because people always love receiving treats.